What this connection does, and doesn't
Every time Lead Recorder logs a new lead, a Zap sends the details to ChatGPT, which drafts a short internal summary and a suggested first reply. Nothing sends or publishes on its own. A person reads the draft and decides whether to use it, edit it, or ignore it entirely. That's a deliberate limit, not a missing feature.
Field mapping
Everything feeds into one prompt, not separate fields on the other end.
| Lead Recorder field | ChatGPT field | Notes |
|---|---|---|
| nameField | Prompt input | |
| emailField | Prompt input | |
| phoneNumber | Prompt input | |
| formPage | Prompt input | |
| utmSource | Prompt input | |
| landingPage | Prompt input |
The actual prompt
Output quality depends entirely on the prompt, so here it is rather than a description of one.
You're drafting a first-reply suggestion for a new lead. Never send this yourself, a person reviews it first.
Lead details:
Name: {{nameField}}
Email: {{emailField}}
Phone: {{phoneNumber}}
Came from: {{utmSource}}, landing on {{landingPage}}
Enquiry page: {{formPage}}
Write two things:
1. A one-sentence internal summary of who this is and where they came from.
2. A short, plain-English draft reply a team member could send after reading it, friendly, no hard sell, referencing the page they landed on.Open the Zap template and connect ChatGPT
Use the embed below, or open the template directly on Zapier. Connect Lead Recorder as the trigger and the ChatGPT action.
Set the prompt
See the exact prompt below. Adjust the tone or the questions it asks for to match how your team actually writes.
Send the draft somewhere for review
Route the output to Slack, email, or your CRM, wherever someone reviews it before it goes anywhere near a customer.
Test with a real lead
Submit a form or click-to-call on your own site and read the draft critically before deciding whether the prompt needs adjusting.
What catches people out
What catches people out
Every run costs something. Unlike the other connections here, this one has a per-run cost from the ChatGPT action itself, worth knowing before wiring it to every single lead rather than just the ones worth a drafted reply.
The output is only as good as the prompt. Vague instructions get vague drafts. Expect to iterate on the prompt above after reading a few real outputs, not to get it right on the first try.
What it looks like when it's working
Internal summary
Sarah Mitchell found us via Google Ads and enquired on the plumbing repairs page. No email captured, phone click only.
Draft reply
Hi Sarah, thanks for reaching out about a plumbing repair. Happy to help, could you tell me a bit about what's going on so we can get you the right person?
Stop starting from a blank reply.
Start recording.
Your next lead is about to hit your website. Know exactly where it came from, and have a draft reply ready to review.
No credit card required · Included on every plan
Found you via Google Ads · "best plumber near me"
Found you via Organic Search · "emergency electrician"
Found you via Facebook Ads