Why this, if your form plugin already emails you
A form plugin's own notification tells you a form was filled in. This tells you which ad, search, or post produced it, and it fires for phone clicks too, which no form plugin can see at all.
Field mapping
| Lead Recorder field | Email field | Notes |
|---|---|---|
| nameField | Subject line | "New lead: {{nameField}}" |
| utmSource | Body | |
| utmCampaign | Body | |
| landingPage | Body | |
| device | Body | |
| city | Body |
Setting it up
Open the Zap template and connect Gmail
Use the embed below, or open the template directly on Zapier. Connect Lead Recorder as the trigger and your Gmail account as the action.
Build the subject and body
Subject: "New lead: {{nameField}}". Body: source, campaign, landing page, device, and city, in whatever order reads best to you.
Set up a filter and a label
In Gmail, create a filter that matches the sender and applies a label, so new-lead emails don't get lost in Promotions or a busy inbox.
Send a test lead
Submit a form or click-to-call on your own site and confirm the email lands, labeled, with everything filled in.
What catches people out
What catches people out
Sending to yourself can land in Promotions, or thread oddly. Gmail sometimes treats automated mail from your own address as bulk or bundles it into an existing thread. A filter that labels these emails (rather than relying on the inbox tab they land in) keeps them visible.
What it looks like when it's working
New lead: Dan Walsh
to me
Source: Direct
Campaign: (none)
Landing page: /
Device: Mobile
City: Parramatta
Stop missing the notification.
Start recording.
Your next lead is about to hit your website. Know exactly where it came from, in your inbox, the moment it happens.
No credit card required · Included on every plan
Found you via Google Ads · "best plumber near me"
Found you via Organic Search · "emergency electrician"
Found you via Facebook Ads